Friends of Mukai Annual Meeting Minutes
Land Trust Building
7:00pm June 30, 2015
All the board members and several members were present. President Lynn Greiner opened the meeting with a brief summary of the status of the lawsuit between the Matthews group and the Kritzman group. The decision of the judge in May 2015 to grant the property to the Island Landmark’s Board elected June 2012 is being appealed by the Matthews group. It is hoped the Court of Appeals will make its judgement by the end of 2015. In the meantime, a stay to the judgement is being negotiated by both parties.
Program Chair Kathy Vaught Farner then gave a brief summary of the four wonderful programs that were presented to the public over the last year. The topics were: Tracing the Japanese Presence on Vashon, How to Preserve a 90 Year Old Building, Panama Hotel Jazz and Celebrating Poetry Month.
Kelly Robinson and Anita Halstead updated the members on the status of acquiring the house and garden, and also referenced FoM’s interest in the fruit barreling plant, currently owned by a private individual. Efforts are underway to acquire the two properties, and many individuals are prepared to volunteer for their restoration and maintenance.
Alice Larson and Bruce Haulman, principle researchers of the Japanese Presence Project, gave the members an update. Very exciting progress is being made to GPS map all the former Japanese farms on the island which will tie in nicely to the upcoming National Park Service grant request and planned Heritage museum exhibit.
Kay Longhi, chair of the Organizational Development Committee then thanked all those who have volunteered over the years to help with the goals of the Friends of Mukai. She talked about its committee structure and asked for volunteers specifically for the public relations committee.
Lynn presented information about an amendment to the Friends of Mukai bylaws that would institute term limits, and a process to replace vacancies. A motion was made to accept the change, and after a second, a vote was taken. It was passed unanimously. The changes are:
Term of Office: For the purpose of staggering their terms, Board of Directors shall be divided into three classes, as nearly equal in number as may be possible and the terms of office shall expire in successive years. Directors shall be elected for three year terms or such shorter terms as are designated by the Board in order to maintain the near equality of class size. Unless a Director dies, resigns or is removed, he or she shall hold office until the expiration of the term for which elected and until the election and qualification of his or her successor. Directors shall be limited to two successive terms, with a minimum of one year off before serving again.
Vacancies: Vacancies on the Board resulting from an increase in number or resulting from death, resignation, removal or incapacity may be filled upon nomination y the Nominating Committee and by vote by the majority of Directors then in office. Any Director so elected shall hold office until the next Annual Meeting of Members.
Lynn than introduced Ryana Holtz, a member of the Board Nominating Committee. She introduced the nominees and reported on the vote based on the returned ballots. There were 40 ballots summited by members after 131 were mailed. Of the returned ballots, 38 voted to accept the slate as offered, and 2 agreed to some, but not all the nominees. Therefore the nominees as presented were elected, effective July 1st, 2015 to June 30, 2016. All the current board members were reelected with the except of Yvonne
Kuperberg who resigned from the board, but volunteered to remain active with with the fruit barreling plant, and as a member. Joe Okimoto was elected to fill the empty position on the board.
Before adjournment, Yvonne Kuperberg was honored for her exemplary service and leadership as treasurer/ executive committee and board member. On behalf of the board, Kay marked the occasion with the presentation of a planted Marshall Strawberry.
Lynn than thanked everyone for coming and adjourned the meeting at 8:45pm